Do you have an employee who will be transitioning out of the School of Nursing? Here we provide offboarding steps necessary to successfully part ways with an employee following their resignation or termination. When done well, a clear offboarding process ensures a smooth transition for both the school and the departing employee.
STEP 1: Please fill out this form so we can prepare for your Offboarding.
Cloud File Backup and Storage
- Inform the transitioning employee of the need to ensure that all data that exist in cloud storage, computer, etc. that is needed by the school, other people, and themselves are properly backed up to the appropriate places. Find information on UW IT migrating email and data page.
- They may find additional information and guidance on UW IT File Ownership page
- How To Backup Data
Remove Access from Various Services
- As their supervisor, you may want to ensure that their access to various services is removed. Access removal is usually automatic and applies to but is not limited to MS Teams, UW Groups, and mailman lists.
- Transitioning employees usually lose access to UW software including email 14 days following departure. (refer to: G suite expiration, MS Office 365 expiration)
- You may contact SoN IT Service Desk at sonhelp@uw.edu if access has not been removed following an employee’s departure.
Transfer Ownership
- Is the offboarding employee the owner or admin of a Teams Group, SharePoint site, or any other software group? If so you would want to transfer ownership admin rights to someone else.
- Shared netIDs: We recommend that you change ownership of shared netID from the offboarding employee and that you change the password.